Role: Procurement Officer

Division: Business Commerce & Sourcing- IND

Location: Navi Mumbai, Maharashtra, India

Experience – 1 to 3 years

Role & Responsibility

3.1 PO Acknowledgement & Execution Monitoring

• Ensure formal PO acknowledgement from vendor.
• Validate delivery schedule commitment.
• Maintain live PO tracking sheet.
• Conduct structured follow-up (email + call log).

3.2 Documentation Governance

• PO acceptance copy
• Proforma Invoice
• Tax-compliant GST invoice
• Test Certificates / Inspection reports
• Warranty certificate
• Insurance copy
• E-way bill
• Packing list
• LR copy / Transporter details

3.3 Dispatch & Logistics Coordination

• Confirm dispatch readiness.
• Share dispatch details with warehouse.
• Track material movement till receipt.
• Coordinate GRN closure.

3.4 Compliance & Risk Management

• Identify potential delivery delays.
• Escalate risks proactively.
• Track LD exposure (if applicable).
• Maintain vendor performance history.

3.5 MIS & Reporting

• Weekly delivery status report.
• Delay root cause analysis.
• Vendor adherence dashboard.
• Ageing PO report.